Privacy Notice

This privacy notice tells you what we do with your personal information when you use this publication registration form website.

APS Group Ltd have developed this publication registration form website on behalf of the Scottish Government. APS Group Ltd are performing the data processor role on behalf of the Scottish Government who are the data controllers.

1. Data Protection Officer's contact details

You can contact the Scottish Government Data Protection Officer by email or postal address.



Data Protection Officer
Victoria Quay
Commercial Street

2. What type of information we collect

The publication registration form website ( will require you to create a user account using your Scottish Government email address and a password of your choice.

3. Why we collect this information

Creating/registering for a user account and then subsequently completing the publication registration form will ensure your publication has the correct 'metadata' required for publishing content on the WWW.GOV.SCOT website. It will also ensure that you can log into your account and amend any of the information/data associated with the publication (up until 12 noon the day before the publication is scheduled to be published).

4. Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is typically used to track visitor use of the website and to compile statistical reports on website activity.

Cookies are not used on the publication registration form website.

5. How long we keep your information

User account details will be held for 30 days from the point of last login to the publication registration form website before deletion. If your account is deleted, you can re-create/re-register for a user account using your Scottish Government email address.

6. How we store this information

All personal information is stored and processed from within the UK.

The publications registration form website is managed by APS Group Ltd and hosted in a London data centre with their contracted partner - Rackspace.

7. Your data protection rights

Under data protection law, you have rights we need to make you aware of

  • You have the right to ask us for copies of your personal information
  • You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete
  • You have the right to ask us to erase your personal information in certain circumstances
  • You have the right to ask us to restrict the processing of your information in certain circumstances
  • You have the right to object to processing in certain circumstances

Please see for further guidance.

8. Changes to this policy

We keep our privacy notice under regular review to make sure it is up to date and accurate. The date at the bottom left of this page reflects the last review date.